Creating a Contract

When drafting your contract record, you can fill out the mandatory data fields, such as Contract Name, Account, and Contract Type for your contract record. The system automatically populates the system fields, such as Status and Status Category, that help identify the current stage of the agreement lifecycle. 

You can use one of the following ways to create a contract:

• Add basic contract information and generate a contract document later.
• Use an existing contract template. 
• Import a contract document.

According to the option you select for creating a contract, the following status and status categories are set on the Contract Details page.

Prerequisites

• A contract template is available in CLM if you want to create a contract from a template. For information on creating a template, see Creating New Templates in X-Author for Contracts.
• A contract document is available in your system if you want to import an existing contract document. 

Restriction

Contract Name must not contain more than 255 characters (including spaces and special characters). 

To create a contract 

1. Launch Conga CLM and click Create New Contract.
   The following popup appears.
   
2. You can create a new contract or import contract details from a third-party document.
   
   1. To create a new contract:
      1. Select Fill out a contract form.

      2. Enter Contract Name, Contract Start Date, Account, Contract End Date, Contract Type, Term Months, Total Contract Value, and Primary Contact. The Contract Type and Account fields are mandatory. 

         

         For more information about contract fields, see Contract Fields.

      3. Click Create.

         

         After creating a contract, you can generate a contract document. For more information, see Generating a Contract Document.

         You can raise a contract request if you are unable to create a contract from this page. For more information, see Creating a Contract Request.

   2. To import contract details from a third-party document:
      1. Select By Import Documents to import a third-party document.

      2. Enter the required details. The Contract Type and Account fields are mandatory. 

         

         For more information about contract fields, see Contract Fields.

      3. Upload or drag and drop the contract document from your system.

         

         You can import documents in DOC, DOCX, PDF, PNG, RTF, and TXT formats. 

      4. Click Import.
   3. To import an executed contract:
      
      1. Select By Store Executed Contract to import an executed contract.

      2. Enter the required details. The Contract Type and Account fields are mandatory. 

         

         For more information about contract fields, see Contract Fields.

      3. Upload or drag and drop the contract document from your system.

         

         You can upload documents in DOC, DOCX, and PDF. 

      4. Click Import.
   4. To import a document using Conga Contract Intelligence:
      1. Select Intelligent Document Import.

A contract record is created. Contract Details page is displayed with the basic information you just added. Click the edit icon () to modify existing information or to capture additional information. For more information, see Contract Fields.
You can click the hyperlink in the Account field to navigate to the Account Details page.