The Supplier Registration feature is used to gather information about the companies who want to do business with your organization. The representatives of these companies are granted access to the Contracts Portal using a secure URL where they can provide the information your organization needs to evaluate these companies as potential suppliers/vendors. This URL, which is a system-generated link, automatically displays whenever a user with the Role Permission DescriptionsSupplier Registration Type Admin permission adds a Supplier Registration Type. The Supplier Registration Type Admin then provides the system-generated link to prospective suppliers/vendors by copying the link from the Registration Type and pasting it into an email message. Alternatively, the link can be posted in a secure location on your organization's website.
Once a supplier accesses the Portal, they must register by supplying contact information and creating a login name and password. After logging into the Portal, the supplier must provide the information requested and upload any required documents before submitting their registration. Submitted registrations are reviewed, and either approved or declined, by the approvers identified in the Supplier Registration Type form used in the registration process.
Each time a Supplier Registration Type Admin creates a Supplier Registration Type, a different URL is generated for the Portal so that the screens that display for each type of supplier registration are unique. Using the same URL for the same type of registration process ensures standardized information is captured for each supplier.
A Supplier Registration Type Admin can perform the following tasks associated with supplier registration types:
- Locating a Supplier Registration Type
- Adding a Supplier Registration Type
- Attaching a Document to a Supplier Registration Type
- Editing a Supplier Registration Type
- Deleting a Supplier Registration Type
A Supplier Registration Type Admin can provide suppliers with the following information to assist them in completing a supplier registration: