Amending an Agreement
- The administrator has granted the user permission to amend an agreement.
- Ensure that the original agreement's Status Category and Status are In Effect and Activated respectively.
During the term of the agreement, you may need to modify the contract, for example, its language or terms. To do this, use the Amend action to create a new version of the agreement record.
Administrators can configure the APTS_RecordTypeUpdateOnAmend admin entry allowing the record type to be updated when amending an agreement.
To amend an agreement
- Click Amend and review the information it presents. Click Continue.
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- A new agreement record is created and shares the same base agreement number as the original with the incremented decimal point. The new agreement is assigned a name as per the configurations in APTS_AgreementName_Default and APTS_AgreementName_Amend admin entries.
The new agreement's status category and status are updated to Request and In Amendment. The original agreement's status category remains In Effect and the status changes to Being Amended.
- When you amend an agreement, all the data from the original agreement are cloned to the new agreement. Users can edit the data according to their business requirements.
- The new agreement can then go through the agreement life cycle phases.
- When the amended agreement is activated, the status category is updated to In Effect and the status changes to Activated. An email notification regarding the agreement amendment is sent to the agreement manager and the primary contact. The original agreement status category updates to Amended, and the status updates to Superseded.
