You can ask Max to lookup approval records using conversational flows. Max supports approvals for Quotes and Agreements. For information on submitting an approval, refer to Submitting a Quote for Approval and Submitting an Agreement for Approval.  

When you ask Max to look for your approvals, Max displays action buttons based on your profile. If you placed the approval request, Max displays approvals where you have initially submitted the quote or agreement for approval. If you are the approver, Max displays quote and agreement approvals that are assigned to you.

Based on your profile and the approvals related to you, Max displays the following action buttons:

  • Quote Approvals Submitted
  • Quote Approvals Pending Action
  • Agreement Approvals Submitted
  • Agreement Approvals Pending Action

Click the relevant action buttons to view the most recent approval records. 


Conversational Flow: Lookup Approvals

The following table describes the possible conversational flow between you and Max for looking up quote approvals or agreement approvals. 

Type of LookupConversational Input from UserResponse from Max | Result
Single Approval

show me my last agreement approval

Shows the last modified agreement approval submitted by you
Multiple Approvals
  • show me the last 3 Approvals
  • show me the 3 most recent quote approvals
Shows the 3 most recently modified approvals
Approvals submitted by youshow me approvals I submittedShows the approvals recently submitted by the user logged into the Apttus system.
Lookup approvals based on approval data

show me the approvals I created that are on hold

Shows the approvals submitted by the user logged into the Apttus system which has the status, On Hold
show approvals where the approver is John SmithShows approvals assigned to John Smith
Lookup approval status

what is the status on the last approval I submittedShows the value of the field, Approval Request Status 
show me my open approvalsMax displays approvals with Approval Status as Notified, Submitted, Assigned, Reassigned, Approval Required, or Pending Approval.
show me my closed approvalsMax displays approvals with Approval Status as Cancelled, Approved, or Rejected.
Lookup approvals with no specific criteria

lookup approvals

Max returns the 20 most recently modified approvals related to you. 

Complex queriesshow me approvals that I submitted recently for ABC that are on hold

Max display approvals where you are either the Initial Submitter or the Assigned To and the related Account or Quote matches the substring ABC and the Created Date is within the last 30 days and the Approval Status is On Hold

If you do not specify whether the approval is for a quote or an agreement in your lookup query, Max first asks if you want to see Quote Approvals or Agreement Approvals. Max displays the relevant approvals based on your selection.

For approvals that are submitted to you, you can also approve or reject them as a follow-up action on lookup approvals. For more information, refer to Follow Up Actions for an Approval.