You can clone an existing template that you have opened to make a new copy of the template.

Prerequisite

You must have an existing template opened.

To clone a template from an existing template

  1. Open Microsoft Word and launch the add-in.
  2. Log in to X-Author for Contracts Advanced.
  3. In the Contracts pane, click the Home button ( ) and select Templates.
  1. In the Templates pane, go to the Work tab, click the Expand button ( ), and select Clone.

  2. In the Clone Template page, change the name of the cloned template, to suit your requirements. By default, the cloned template name has "Copy" affixed to the end of the original template name. You have the option to change the settings of your template when you clone it. You can specify the following fields:

    Field

    Description

    Name*

    Enter the name of the template.

    Type

    Choose the template type from the picklist (Contract, Proposal, Clause, etc.).

    Business Object

    Choose the business object for your template. This picklist is dependent on the value selected for Type.

    Alternate Clause

    You can mark a clause as an alternate clause while cloning a template. The standard clause can be marked as an alternate clause. You can not uncheck this checkbox while cloning an alternate clause.

    Contract Types

    From the drop-down, you can select multiple Contract types to associate with your template. The value of Contract Types decides which templates are available at the time of contract generation. If your Template's Contract Type matches with the Contract Type of your contract record, you will see that template in the list of available templates at the time of document generation.

    Category

    Choose the category from the drop-down. The categories are defined by the administrator, in Conga CLM.

    Subcategory

    The subcategory is a dependent field. The Subcategories are populated, based on the value chosen for Category. The subcategories are defined by the administrator, in Conga CLM.

    Language

    Choose the default template language

    Locale

    Choose an option from the list to change the default locale for the template. You can configure custom locales in Conga CLM. 

    Date Format      

    Select an option from the drop-down to choose the default format for all date fields in the template.

    Currency Format

    Select an option from the drop-down to choose the format for all Currency fields in the template. Choose "None" to only display Currency field values in generated documents.

    • If "Currency Symbol" is selected, Currency fields will be generated with no space between the symbol and field value. If "ISO" is selected, Currency fields will be generated with a space between the ISO code and the field value.

    Number Precision

    Enter a number from 0-9 to define the precision for Number/Percent field values in the template (e.g., "2" if the Number field should display two digits following the decimal point.)

    Currency Precision

    Enter a number from 0-9 to define the precision for Currency field values in the template (e.g., "2" if the Currency field should display two digits following the decimal point.)

    Keywords

    Enter comma-separated keywords to associate with the template. Keywords make it easier to search the templates.

    Next Revision Date

    Identify a date for the next revision of the template.

    Description

    Enter a new description or modify the existing description for the template. Maximum of 255 characters (an error will be thrown if this limit is exceeded).

    Guidance

    Enter new guidance or modify existing guidance to help users determine the purpose of the template.

    Active

    Select the Active switch to 'On' to activate the template. You must activate a template to use it for generating an contract document.

  3. Click Clone to save the cloned template in Conga CLM on Conga platform.