You can promote a marked clause from an agreement to the playbook to make that clause a part of the Playbook's clause repository. When you mark a text as a clause in an agreement, the highlighted text acquires smartness and becomes a clause. However, a marked clause is only considered a clause for that agreement instance and when you regenerate the agreement, the marked clause is lost. If you want to reuse the same marked clause for that agreement record even after regenerating the document or want to make the marked clause available for other agreements and users, you can use Promote Clause to make it a part of the Playbook.
You must have a marked clause either in the template or in an agreement document.
To promote a clause to the Playbook
- Go to Work tab > Promote Clauses. If you cannot see Promote Clauses under the Work tab, click the more icon ( ) and from the menu, select Promote Clauses.
- From the list of marked clauses, select the clause you want to promote to the clause library and click Promote Clause.
The Promote Clause form inherits field values from the marked clause.
You can change the following field values based on your requirement.
Field Description Clause Name Enter a new name of the clause. Category Select a category for your clause. The values of the categories are defined by your admin and help in filtering the clauses. Subcategory Select a subcategory for your clause. Options in the list will change based on the category you selected. Language Choose the default clause language. Description Enter a new description or modify the existing description for the clause. Maximum of 255 characters (an error will be thrown if this limit is exceeded). Guidance Enter new guidance or modify existing guidance to help users determine the purpose of the clause. Keywords Enter comma-separated keywords to associate with the template. Keywords make it easier to search the templates.
- Click Save.
You have promoted the clause to the Playbook. You can open the Playbook and search the promoted clause to use it in any other document or template.
When Template Versioning is enabled and you promote a clause to Playbook, the system automatically creates an active version (v1.00) of the clause template. For more information about Template Versioning, see Template Versioning topic in this guide.