To get started with creating a new Agreement or Clause template in X-Author for Contracts 2.0, you must first define the basic properties for your template.
To create a new Template
- Open an existing document or a blank document in Microsoft Word and log in to X-Author Contracts.
- From X-Author Contracts pane, click the left-hand menu icon and select X-Author Templates.
- In the X-Author Template pane, go to Start > Create.
In the Create New Template pane enter the following details, (fields marked with an asterisk * are required)
Field Name Description Name
Enter the name of the template.
Choose the template type from the Agreement, Clause, Proposal, Section, and Supporting Document.
Choose the business object for your template (e.g., Apttus__APTS_Agreement__c for Agreement). This picklist is dependent on the value selected for Type.
From the picklist, you can select multiple agreement types to associate with your template. The value of Agreement Types decides which templates are available at the time of agreement generation. If your template's agreement type matches with the agreement type of your agreement record, you will see that template in the list of available templates at the time of document generation.
Choose the category from the picklist. Template categories are defined by the administrator, in Contract Management.
The subcategory is a dependent field. Subcategories are populated-based on the value chosen for Category. The subcategories are defined by the administrator, in Contract Management.
Choose the default template language from the picklist.
Locale Select the locale from the picklist. You can configure custom locales in Contract Management. For more information, see Adding Custom Locale topic in Contract Management on Salesforce Administrator Guide. Enable Formatting Check this box to enable locale formatting at the template and field level for this template. This allows you to define locale settings for Currency, Number, and Date formats.
Optional: Specify the following fields when "Enable Formatting" is selected to modify locale formatting.
Select an option from the picklist to choose the default format for all date fields in the template.
Select an option from the picklist to choose the format for all currency fields in the template. Choose "None" to only display currency field values in generated documents.
If "Currency Symbol" is selected, currency fields will be generated with no space between the symbol and field value. If "ISO" is selected, currency fields will be generated with a space between the ISO code and the field value.
Number Precision Select a number from 0-9 to define the precision for Number/Percent field values in the template (e.g., "2" if the Number/Percent field should display two digits following the decimal point.) Currency Precision Select a number from 0-9 to define the precision for currency field values in the template (e.g., "2" if the currency field should display two digits following the decimal point.) Keywords
Enter comma-separated keywords to associate with the template. Keywords make it easier to search the templates.
Next Revision Date
Select the date for the next revision of the template.
Description Enter the description for the template. Maximum of 255 characters (an error will be thrown if this limit is exceeded). Guidance
Enter guidance to help users determine the purpose of the template.
Click Save to confirm the template properties.
The Work Tab is enabled. You can now work with your template.