Conga Product Documentation

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Contract Team Management

Administrators can define and manage contract team roles in the system, such as reviewer or signer. You, as a contract manager, can use these predefined roles while creating a contract team.

When you send a contract for review or signature, the To addresses are automatically populated with email addresses of the contract team members.

Creating a Contract Team

  • The administrator has assigned Create permission on the ContractTeamMembers object.

  • The administrator has created team roles in the CLM Admin Setup.

  1. On the Contract Details page, click Team.
  2. Click Add New Team Member(s).
  3. (Required) Select Team Role from the drop-down. The available options are:
    • Signer

    • External Reviewer

    • Internal Reviewer

  4. Select the team member Type to add to the contract team. The available Type options depend on the Team Role you selected:
    Team RoleAvailable Types
    Internal ReviewerUser only
    External ReviewerContact, External email ID, External Member
    SignerUser, User Group, Contact, External email ID
    TypeDescription
    UserInternal users existing in CLM application
    User GroupInternal user groups existing in CLM application
    ContactContacts of the other party existing in CLM application
    External MemberEmail address of an external person who is not registered in CLM application
  5. Search for the member to be added to the team. As you type a first name, last name, or email address, auto-complete suggestions appear.
    Search behavior based on role:
    • Internal Reviewer: If Microsoft 365 (SharePoint) Active Directory is configured, the system searches Active Directory only. If Active Directory is not configured, the system searches the CLM user base.
    • External Reviewer (Contact): Returns contacts associated with the Account, plus contacts that are not linked to any account. External member is a free-text email field with basic email-address validation.
  6. Click Add.
    The added members appear in the team grid so you can review them before finishing. The grid displays
    • A checkbox in the first column for bulk delete, .
    • Name, Role, Type, and Actions columns.
    • a delete option The Actions column to remove an individual member.
  7. Verify the Signing Order to require recipients to sign the documents in a specific order. To change the signer's sequence, click the Edit icon () and enter the required sequence number.
    Note:

    Users from user groups are added in the position specified for the user group in the signing order. The signing order for individual users within the group is not configurable.

  8. Click Done.
The members are added to the contract team.
When you send a contract for review (manual review or Microsoft 365 review) or signature, the system automatically populates the To field with team members assigned to the selected roles in the contract team.