Creating a Contract

When drafting your contract record, you must fill out the mandatory data fields, such as Contract Name, Account, and Contract Type. The system automatically populates the system fields, such as Status and Status Category, that help identify the current stage of the agreement lifecycle.

You can create a contract by:

Adding basic contract information and generating a contract document later
Using an existing contract template
Importing a contract document

The options you select when creating a contract set the following statuses and status categories on the Contract Details page.

Option	Status	Status Category
Fill out a contract form	Request	Request
By Import Documents	Author Contract	In Authoring
By Store Executed Contract	Activated	In Filing
Intelligent Document Import	Import	In Review

Prerequisites

To create a contract from a template, you have a contract template in the system. For information on creating a template, see Creating New Templates in X-Author for Contracts.
To import an existing contract document, you have a contract document in the system.

A contract name must not contain more than 255 characters (including spaces and special characters).

To create a contract

Launch Conga CLM and click Create New Contract raising this popup:

To create a new contract by filling a form

Select Fill out a contract form.
Select Contract Type. Conga CLM displays the contract fields for the selected contract type's page layout, configured by the administrator.
Fill in the Contract Name, Contract Start Date, Account, Contract End Date, Contract Type, Term Months, Total Contract Value, and Primary Contact fields. The Contract Type and Account fields are required. For more information about contract fields, see Contract Fields.
Click Create.

After creating a contract, you can generate a contract document. For more information, see Generating a Contract Document.

You can raise a contract request if you are unable to create a contract from this page. For more information, see Creating a Contract Request.

To import contract details from a third-party document

Select By Import Documents to import a third-party document.
Select Contract Type. Conga CLM displays the contract fields for the selected contract type's page layout, configured by the administrator.
Enter the required details. The Account field is mandatory. For more information about contract fields, see Contract Fields.
Upload or drag and drop the contract document from your system. You can import documents in DOC, DOCX, PDF, PNG, RTF, and TXT formats.
Click Create.

To import an executed contract:

Select By Store Executed Contract to import an executed contract.
Select Contract Type. The contract fields configured by the administrator for the page layout of the selected contract type are displayed.
Enter the required details. The Account field is mandatory. For more information about contract fields, see Contract Fields.
Upload or drag and drop the contract document from your system. You can upload documents in DOC, DOCX, and PDF.
Click Create.

To import a document using Conga Contract Intelligence

Select Intelligent Document Import.

A contract record is created. The Contract Details page is displayed with the basic information you just added. Click the pencil icon () to modify existing information or to capture additional information. For more information, see Contract Fields. You can click the hyperlink in the Account field to go to the Account Details page.

The following table describes the actions available for the contract when its category and status are set to Request:

Action	Description
Generate Document	Generates the first version of an agreement document copies it to the agreement record. For more information, see Generating a Contract Document.
Import Offline Document	Imports a third-party contract document and attaches it to the contract record. For more information, see Importing Offline Documents.
Preview	Generates a contract document draft version based on the template set up for the contract type.
Generate Supporting Document	Generates a document of type Supporting Document-type template and attaches it to the contract record. It can be used to attach supporting documents such as contract summary, renewal letter, termination letter, etc. For more information, see Generating Supporting Documents.
Intelligent Document Import	Imports a third-party or offline document and runs it through Conga Contract Intelligence to extract data from it. For more information, see Importing Documents Using Intelligent Import.
Cancel	Cancels a contract. Can be used for contracts that are no longer required.
Submit Request	Submits a request for automatic or manual contract document generation according to the contract rule configuration. For more information, see Submitting a Document Generation Request.

Visibility into the contract lifecycle stage

Once you create a contract, you can track its lifecycle through the transition bar displayed above the contract details. The workflow stages are arranged sequentially, depicting the progress of the contract stages from initiation to completion.

The current contract stage is displayed in blue, and the completed contract stages are displayed in green. Click the workflow stage icon to view the tooltip with a brief description of the stage.

For more information about the mapping between contract statuses, status categories, and workflow stages, see Contract Status Categories and Statuses.