To create a contract request

  1. Click the App Launcher icon () and select Contract Apps.
  2. Go to the My Requests tab and click Create New Request.
  3. Enter values in the details.

    Fields marked with * are required.

    Field

    Description

    Contract Request Name *

    Enter the contract request name.

    Contract Type *

    Select the contract type from the drop-down menu. The available options are:

    • NDA
    • MSA

    The default contract type is NDA.

    Requester

    Search and select the requester's name.

    Description

    Enter the description.

  4. Click Next to display the Contract Request page.
  5. Enter the following details in the Basic Information section.

    • Contract Name, Contract Number, and Contract Type fields are auto-populated.
    • By default, the contract name is populated with the contract request name. To edit the contract name, see Editing a Contract Request.

    Field

    Description

    Contract Number

    Unique non-editable number assigned to the contract request by the system.

    To edit this field before you submit the contract request form, an administrators must turn the "Editable Contract Number for Contract Request Form" setting on. For more information, see General Settings

    Account *Search and select the account name.
    Contract CategorySelect a contract category from the drop-down list.
    Total Contract ValueEnter the total contract value.
    Parent ContractEnter the parent contract.
    Executed DateSpecify the executed date.
    Owner TypeSelect the owner type from the drop-down list.
    OwnerSearch and select the owner.
    Send email notification for owner changeTurn this setting on to send an email notification for owner change.
    Primary ContactEnter the primary contact.

    The values in the Status and Status Category fields are automatically updated as In Progress or Request based on whether the contract request is in progress or submitted. 

  6. Click Next and enter the following details in the Terms & Renewals section.

    Field

    Description

    Contract Start Date

    Select the contract start date.

    Time

    Specify the contract start time.

    Contract End Date

    Specify the contract end date.

    Time

    Specify the contract end time.

    Term Months

    Enter the contract term in months.

    Contract Term Type

    Enter the contract term type.

    Renewal Term

    Enter the renewal term.
  7. Click Next and enter the following details in the Key Dates section.

    Field

    Description

    Retention Date

    Specify the contract retention date.

    Time

    Specify the retention time.

    Activated Date

    Specify the contract activated date.

    Time

    Specify the activated time.
  8. Click Next and enter the following details in the Miscellaneous section.

    Field

    Description

    Termination Date

    Specify the contract termination date.

    Time

    Specify the termination time.

    Termination Notice Days

    Enter the contract termination notice in days.
  9. Click Next and upload the files in the Upload Documents section. You can drag and drop multiple files.

    • Supported file formats are .doc, .docx, .pdf, .png, .rtf, and .txt.
    • A maximum of ten files can be uploaded at a time.

    When you click the Close button, the Unsaved Changes window appears. Select one of the following options.

    • Close & Save: The details entered are saved and redirect you to the Contract Request list view.
    • Close & Discard Changes: The details entered are not saved and you are redirected to the Contract Request list view. 
  10. Click Next to view the Summary section. You can view a summary of all details entered in previous sections.
  11. Click the Edit icon ( ) next to the section name to edit the details of that section.
  12. Ensure the details entered are correct and then click Submit. This creates a new contract request and takes you to the Contract Details page. The values of the Status and Status Category fields on the Contract Details page are are both updated to "Request".

    • The contract request's status is updated to Submitted on the contract request list page.
    • You can create multiple contract requests with an In Progress status.
    • You can open an "In Progress" contract request and edit its details.