After the parties have finalized and signed the contract, you can activate the contract to bring it into effect. Activating a contract record is crucial because it ensures that the system monitors key dates and events and that all in-effect contracts are included in appropriate searches and views.

Prerequisites

  • No review cycles are in progress for the contract.
  • Contract documents are reviewed and signed.
  • The status category and status of the contract are respectively, In Signatures | Fully Signed.
  • The start date and end date are provided for the contract if it is of the Fixed Term type or if the administrator has configured them to be mandatory irrespective of term type.

  • Contract End Date is not prior than the Activated Date. 

To activate a contract

  1. On the Contract Detail page, click Activate.
    The contract is activated and the Status Category and Status are updated to In Effect and Activated, respectively. The Activated Date is updated to the date of activation. You can view the Amend, Renew, Expire, and Terminate buttons on the Contract Details page.

  2. From the Available Documents section, select the documents you want to activate.

    By default, the executed document is selected. Note that any documents not selected for activation are deleted after contract activation.

  3. Click Activate.
  4. Click Done to return to the Contract Details page. 
  5. Click Notify others to send an email notification to stakeholders.
  6. Enter recipients in the To field.
  7. Select an email template from the Email Template pull-down menu.
  8. Preview the email and update its subject and body if required.
  9. Scroll to the bottom of the page to the Attachments section and unselect the documents that should not be attached to the email.
  10. Click Notify to email a notification to all recipients.