These fields are available on the Contract Details page,

Field Label

Description

Basic Information

Contract Name

Name of the contract provided by the user while creating a contract; can contain up to 255 characters.

Contract Number

A unique number assigned to the contract by the system.

Account

Link to the account record to identify the external party to this contract.

Contract Type

Contract type for this record

Contract Category

Used to categorize contract types. This can be contract type-specific (add appropriate values for each contract type) and can also be used for template filtering.

Status Category

Higher-level state of the contract: In Authoring, In Effect, Expired, etc. These are Conga CLM reserved values

Status

Status of a contract. These are modifiable by the customer except for these values, Request, Submitted Request, Cancelled Request, In Amendment, Being Amended, etc. These are Conga CLM reserved values to manage contract life cycles.

Total Contract ValueTotal value of the contract
Parent ContractContract name of the parent contract if you create the current contract as a child or linked as a child.
Executed DateIs auto-populated when a document is eSigned (Adobe Sign or DocuSign) by all recipients. A user can manually enter the date when the document has wet signatures and when the signed document is uploaded manually.
Primary ContactPrimary contact for the contract.
Approval Status

Approval status is updated depending on the approval request. The available statuses are:

  • Not Submitted
  • Notified
  • Submitted
  • Assigned
  • Approved
  • Rejected
  • Reassigned
  • Cancelled
  • On Hold
  • Pending Approval
  • Approval Required
Owner Type

Select User or User Group from the drop-down list. 

Owner

Assigned owner of the contract record.

An email notification about the contract ownership is sent to the members specified in the User or User Group. For more information, see "To add group members" section in Creating User Groups.

 

Send email notification for owner change

Toggle this button on to ensure an email notification is sent to user group members whenever there is a change in contract ownership.

Terms & Renewals

Contract Start Date

Effective date of a contract. A required field for activation of fixed-term contracts.

Specifying the contract end date is mandatory for creating a fixed-term contract. For contracts of other term types, this depends on the page layout the administrator configures.


Contract End Date

End date for a contract. A required field for contract activation of fixed-term contracts.

Specifying the contract end date is mandatory for creating a fixed-term contract. For contracts of other term types, this depends on the page layout the administrator configures.


Term Months

Duration of the contract

Contract Term Type

A contract term type is a categorization of specific contract conditions by nature and duration. The following contract term types are available on the Contract Details page and each contract term type has a different logic associated with it.
  • Perpetual
  • Conterminous
  • Fixed Term
  • Auto Renew

Key Dates

Retention Date

Date on which the contract is purged

Activated Date

Auto-populated with the date on which the contract is activated

Miscellaneous
Termination Date

Date on which the contract shall be terminated

Termination Notice Days

Number of days before the contract owner is notified regarding the upcoming termination of the contract. An email notification is sent to the primary contact and the logged-in user. For example, if the contract end date is 05/31/2024 and the termination notice day is 14, an email notification is triggered on 05/17/2024.

Expiration Notice Days

Number of days before the contract owner is notified regarding the upcoming expiration of the contract. An email notification is sent to the primary contact and the logged-in user. For example, if the contract end date is 05/31/2024 and the expiration notice day is 14, an email notification is triggered on 05/17/2024.

Non Standard Legal LanguageSelect the checkbox to indicate whether this contract contains non-standard language