Defining Variables

You can define variables at the workflow level to be consumed in workflow activities. These variables store values like text, numbers, decimals, or JSON. This makes it easy to pass information between steps, helping to manage and automate tasks.

Example: In a contract management workflow, you can create a variable called "ClientName" to store the name of the client. This variable can be used in various activities of the workflow.

To add variable

1. Open existing workflow definition from the listing page.
2. Click Settings tab and select Variables menu from the left panel.
3. Click New Variable. The Add Variable window appears.
4. Enter or select values for the following fields:
   

   Field	Description
   Name	Enter a name for the variable.
   Data Type	Select the type of data the variable will hold, such as text, integer, decimal, or JSON.
   Value	Enter or select the specific value for the variable.
   Description	Enter a relevant description for the variable.

5. Click Submit.

The variable is listed under the Variables section and can be used in relevant activities where field properties can be set. You can edit, clone, or delete the variable from the Variables listing page.

Before deleting a variable, verify if it is being used in any activity. Removing a variable that is part of one or more activities can impact the workflow execution.