Price List Items contain detailed pricing information about a product.

A product can be set up with one or more price list items. Each price list item includes the list price for the product including details of charges such as per unit, flat price, one time, recurring, and more. All the fields on a price list item are price related and impact the final price on the shopping cart. Each price list item represents different ways, a customer is charged for a product. For example: License fee, Implementation fee, and more. Price list items are categorized into price lists.

To create a price list item

If a field is not available in the Admin UI, you must use CPQ Console to configure it.

  1. Navigate to the CPQ Console tab.
  2. Click Manage Price Lists and select an existing price list.
  3. Scroll down to the Items related list, and click New Item.
  1. On App Menu, click Conga CPQ Admin and then click the CPQ Admin tab. The new admin console is launched.
  2. On the Pricing menu, click Manage Price Lists. A list of existing price lists is displayed.
  3. Select a price list and click the PRICELIST ITEMS tab.
  4. From the Products pane, drag and drop the required product to the right side.

  5. Enter details in one or more of the following fields:

    FieldDescription
    Charge Type
    Select a charge type (mandatory). These are a separate, identifiable element of charges that can be used for pricing. For example: Standard Price, Maintenance Fee, Installation Fee, and more.

    This is a way to capture multiple types of fees for a product or line item. For instance, a product has a product fee but can also have a separate fee for installation. In such a case, you will create two price list item entries for the same product (by clicking the  icon) and specify the charge type for each one of the two entries. The charge type will be automatically added to the cart when you add the product so that all charges associated with the product are included in the pricing.

    Conga does not recommend setting up the bundle and its option to have different frequencies with the same charge type.

    CPQ does restrict you from creating a PLI without a charge type, but you might not get appropriate results without a charge type.

    List Price

    Type a list price for a product in the price list item. If the price list item has matrices or may be overridden, enter 0 as the list price.

    You must enter the list price in the accordance with the value defined in the Currency Field Precision setting. The precision values for list price must be entered less than or equal to the defined currency precision. If you enter the list price precision values greater than the defined currency precision, CPQ might perform incorrect pricing calculations.

    Price TypeSelect One Time, Recurring, or Usage. Selecting Recurring or Usage enables the Frequency field. For instance, if you add a subscription product, you will choose type as recurring and then specify the frequency as monthly, yearly, and so on.

    Example: You charge 1$ per month for a term of 1year, the price is calculated accordingly.

    FrequencyThis is based on your selection from the Price Type field. Select an option to indicate how often the product will be charged.
    Price Method

    Select one of the following:

    • Per Unit: Multiplies the price with the quantity.
    • Flat Price: Applies a flat price.
    • Percentage: Enables the Percent, Percent Applies To, Related Price List Item fields.
    • Related Price: Used when the price is calculated as a function of the price of other lines in the same shopping cart.

    • Tiered Rate: Default price method for Usage Price Type.

      If you select Usage in the Price Type field, you must ideally select Tiered Rate in the Price Method field. This is the right combination for the Price Type and Price Method fields. CPQ does not prevent you from creating other combinations, but you might not get appropriate results.

    ActiveTo make the price list item active, select this check box.
    Charge Type Criteria

    Click the  icon and configure a charge type criteria and click Save.

    In the CPQ Admin UI, you can use PAV extension fields to create the Charge Type Criteria in price list items. Criteria fields can use attributes only from the out-of-the-box product attribute value (PAV) extension objects. CPQ does not support custom PAV extension objects.

    This is used for conditional charge types that are included only if a certain criteria is met and as part of adding the main product to the cart. Setting this criteria either by Line Item or Attribute field will only apply this price list item under those conditions. For example, this may be a charge type based on workstations; whereas the product may have a charge type based on users.

    A product should have at least one Price List Item without any charge type criteria, only then the pricing happens to the product in the Cart.

    If you are using the Charge Type Criteria setting, you must define a criteria for all PLIs. Ensure that you do not define that same criteria for more than one PLI. The criteria must be mutually exclusive so that CPQ does not apply two PLIs while pricing a product.

    Percent, Percent Applies To, Related Price List ItemThese allow you to set price dependencies such that one price is a percentage of the unit or extended price of another product. Refer Configuring Related Pricing for more information.
    DescriptionType a brief description to specify the purpose of the price list item.
    Price Uom (Unit of measure)Select an option to specify the unit price you are charging is for an hour, day, year, and so on. This helps the end user while pricing products in the cart. You can modify this in the price list item object.
    Min Price/Net Adj %

    Enter the minimum price or minimum net adjustment percentage. If the adjustment is a discount, use a negative number (for example, -5). You cannot enter a minimum price or net adjustment percentage that is greater than the maximum price or net adjustment percentage. If you enter, CPQ displays an error message on the Save action.

    When you select an option from the Min/Max Price Applies To drop-down, the pricing engine considers the value you enter in this field as the minimum price of the product.

    When Min/Max Price Applies To = None, the pricing engine considers the value you enter in this field as the minimum net adjustment percentage.

    The minimum limit is not applicable to manual adjustments.

    When the Min/Max Price Applies To field is blank, then the Min Price/Net Adj % field must have Negative (-ve) value which is used to limit %Discount.

    Max Price/Net Adj %

    Enter the maximum price or maximum net adjustment percentage. You cannot enter a maximum price or net adjustment percentage that is less than the minimum price or net adjustment percentage. If you enter, CPQ displays an error message on the Save action.

    When you select an option from the Min/Max Price Applies To drop-down, the pricing engine considers the value you enter in this field as the maximum price of the product.

    When Min/Max Price Applies To = None, the pricing engine considers the value you enter in this field as the maximum net adjustment percentage.

    The maximum limit is not applicable to manual adjustments.

    When the Min/Max Price Applies To field is blank, then the Max Price/Net Adj % field must have Positive (+ve) value which is used to limit %Markup.

    Min/Max Price Applies To
    Select one of the following:
    • Base Price - This is the derived price for a product when you add it to the cart. This can be same as the list price or different from the list price, if you have defined a price matrix or a price rule that dynamically arrives at the price of the product based on other factors.
    • Extended Price - This is derived by (Base Price * Quantity * Term) + (Option Price * Quantity) where (Option Price * Quantity) is applicable in case of a bundle scenario.

    When you select an option from the Min/Max Price Applies To drop-down, the pricing engine considers the value you enter in the Min Price/Net Adj % or Max Price/Net Adj % field as minimum or maximum price of the product.

    When Min/Max Price Applies To = None, the pricing engine considers the value you enter in the Min Price/Net Adj % or Max Price/Net Adj % field as a minimum or maximum net adjustment percentage.

    CPQ Pricing Engine does not support custom values for Price Type, Frequency and Price Method at the Price List Item level or in the Pricing Callback classes. Using custom values may cause unexpected system behavior. 

  6. Click Save. A price list item is created for a product or option. The price list items created display the products and options to the end user in the pricing cart page.

CPQ uses charge types as the consolidation factor for grouping. Such grouping can be at the bundle level, Summary Group level, or Sub-total level.
In this way, we ensure that the line items with the same Charge Type and Frequency calculate the following fields on the Cart appropriately:

• Selling Term
• Adjustments applied on a bundle line or a Summary group line