After a trading partner has accepted a proposal, you can finalize a quote/proposal by accepting the proposal, synchronizing products and prices with the related Opportunity and then create an Agreement.
After the quote/proposal has been presented to the trading partner either manually or via an email, the Accept button is enabled. Selecting Accept signifies that the trading partner has accepted the Quote. If the current Quote is not primary, clicking the Accept button will make all other quotes non-primary and the current one primary.
Simultaneously, the line items in the Summary related list is synchronized back to Opportunity Products for forecasting purposes.
The related opportunity must have a Price List associated with it or else the summary items will not synchronize. The products do not need an entry in the Price List, but the Opportunity must be associated with a Price List.
Alternatively, if the synchronization is not required to happen automatically, you can choose when to synchronize with the Opportunity by using the Make Primary and Synchronize with Opportunity buttons.
To accept a Quote/Proposal
The Approval Stage must be in Presented stage.
- From Actions, click Accept. The Approval Stage changes to Accepted.
- Do one of the following:
- To create an agreement, click Create Agreement.
- To create an agreement with line items, click Create Agreement with Line Items.
- To synchronize the quote with an opportunity, click Synchronize with Opportunity.
- Synchronizing Quote/Proposal With Opportunities
Synchronization ensures that both the Quote/Proposal and Opportunity accurately reflect the current state of the Quote. A best practice for sales pipeline reports and forecasts in Salesforce is to display the amount of revenue and the products or services that are forecasted to be sold.
The contracting process begins with the creation of an agreement. For detailed information, see Creating an Agreement.