Installed Products Settings

This setting is disabled by default, that means, user cannot terminate an asset by specifying an end date to any date prior to the current date. End date should be greater than the start date.
Select this setting to enable user to specify a termination date earlier than today. This may have additional impact on billing because an invoice for the period may have already been generated.

Enter comma separated line item field names whose values can turn an existing asset line into an amended asset line. This setting is no longer used. All the editable fields honor the flow settings configured for the Cart.

Select this setting to keep the discounting limited to the current contract term.

When you enable this setting, CPQ applies adjustments and calculates the net price and net unit price of the assets based on the current contract term only. When you disable this setting, CPQ applies adjustments and calculates the net price and net unit price of the assets based on the original start date of the asset.

Enter the number of decimal places for the asset currency fields.
(used by the formatfields function)

Asset Source

Enter the account source which the asset line items will be retrieved from.

This setting allows you to filter the assets to be displayed on the Installed Products page based on the Ship To or Sold To or Bill To fields of an account. By default, all the assets filtered with the Sold To field are displayed. Specify the API name of the Account field that you want to use as a source for displaying assets. For example, to filter the assets based on Ship To field, enter Apttus_Config2__ShipToAccountId__c. You can specify all the three account fields and the system considers an OR condition between these fields while filtering. This is useful when an account has different locations for shipping and billing and you want to display only those assets that have been shipped to a certain location.

Select this setting to enable CPQ to create a renewal opportunity for system generated asset renewal quotes.

This setting indicates if you want to create renewal opportunities along with renewal quotes. By default, this check box is not selected. This is to prevent the system from running into locking issues when an account has a large number of assets and the batch process creates the renewal opportunities for all these assets.

When this setting is true, the Create Renewal Opportunity scheduled job runs and creates the renewal opportunities along with renewal quotes.

When this setting is false, the Create Renewal Opportunity scheduled job runs and does not create the renewal opportunities and creates only the renewal quote.

Default Renewal Price List

Enter the name of the Price List which is a mandatory field for Quote creation.

Enter a value for a renewal term. When the value is provided use this value as the renewal term for Renewing products. The value here denotes months to renew as the end date. Ideally, your Selling Term is equal to your Default Renewal Term.

Enter comma-separated API names of the fields that you want to make editable for cancelled lines on the cart (during asset termination).

You can enter a custom currency field that is not based on a formula. You cannot enter out-of-the-box currency fields such as base price and base extended price as editable fields.

Select this setting to enable modifications or amendment to one-time assets. This is a global setting and cannot be restricted to apply for specific products. You can perform only amendments on one-time assets and not renewals.

If you deselect this and modify the asset, the renewal quote is updated for the modified asset. If you set it to false, Renewal Opportunity and Renewal Quote are not created for the one-time only products, but if you modify the asset, the change is reflected in the Renewal Quote.
If you set it to true, Renewal Opportunity and Renewal Quote is not created for one time.

It is recommended that you treat one-time assets purely as one-time sales. Any modifications or renewals should not be encouraged for one-time assets.

Specify the API names of the asset line item fields that must be displayed under the Group By drop-down on the Create New View pop-up while Sales Representatives are creating views on the Installed Products page. The same GroupBy API field values will reflect on the GroupBy Fields field on the GENERAL SETTINGS tab of the Installed Products settings from the CPQ Admin UI. For more information, see Configuring Installed Products Settings.

Select this setting to hide the co-term end date on renew.

This setting hides the Coterminate with Increment panel on the Change Quantity (Increment Asset) page. The Coterminate with Increment panel is displayed by default.

Enter the number of renewal line items to be processed in one cart. This setting limits the size of product configuration to avoid exceeding CPU and SOQL limits. This setting determines the number of line items that renewal quotes can have in the cart. You can enter a maximum value of 1000. 

For example, if a cart has 5000 line items and you set Max Renewal Line Item Per Cart as 500, there will be 10 renewal quotes.

Enter the maximum number of renewal batch jobs per trip. Use a smaller number to prevent CPU timeout. The default is 20.

Enter comma separated asset line item fields that determine the eligibility for cotermination and quantity cumulation.

This setting allows user to define a criteria to get coterminate related asset lines in the Coternimate with Increment section on the Change Quantity page during asset increment. The default purchase identification criteria are: Product, Charge Type, Option, and Account. CPQ currently supports only Purchase Identifier and alphanumeric custom fields.

For example, if you select Purchase Identifier, during increment of a selected asset, all other assets with the same Purchase Identifier are displayed on the Coternimate with Increment section.

Based on the selected purchase identification criteria, the total quantity of an asset spans multiple streams during the increment scenarios, on the Installed Products page (of a renewal quote).

Enter the Business object for which this renewal is taking place.

Valid values are: Proposal and Agreement

Enter a Renewal Price Book name which you want to associate with renewals.

Renewal Execution Mode

This setting indicates if the Renewal of Asset Line Items must happen automatically or based on your specified conditions.

• Enter Auto to automatically create the Renewal Opportunity on Order activation. Make sure you check Auto Renew on the product PLI, from the Default tab.
• Enter OnDemand to create the renewal Opportunity before a certain lead time. You must enter a Renewal Lead Time for this mode to work successfully. To create a renewal Opportunity 90 days before the Asset Expiry, set the Execution Mode to OnDemand and Renewal Lead Time to 90.

Renewal Group Fields

Enter the API names of the fields you want to use for grouping. This setting indicates how to group the Asset Line Items when a Renewal Opportunity is created.

For Execution mode set to Auto, the system will group the renewal Opportunity by default by the Auto Renew flag - One for the Asset Lines with Auto Renew as True and the other for Asset Lines with Auto Renew as False.

For Execution mode set to OnDemand, the system can group the renewal Opportunity by Account and the Price List. However, if the implementation teams want to group the renewal opportunities by other parameters on the Asset Line Item, they can do so by specifying a comma-separated list of API names of the fields in this section. It is recommended to limit the grouping to a maximum of 4 fields.

Renewal Lead Time

Enter a value when the renewal quote must be created after an order is activated.

By default, the value is 0, which indicates that the renewal quote is created immediately after the order is activated, with the same number of Line Items in the order. If you specify 30, the renewal quote is created 30 days before the Asset End Date.

Select this setting to renew only one ramp line item based on the new term in order of renewal term in the asset line item, default renewal term specified in the Installed Product Setting and Selling Term defined in the asset line item.

Consider a scenario where multiple ramped assets exist for a quote. In the previous releases, renewing any one of the ramped assets results in the creation of a renewal cart with the same number of ramps as the original proposal. Each ramp line is created from the original deal which implies that the uplift has to be defined from Ramp 1 for accurate prices in the subsequent ramps. Redefining and specifying details for each ramp can be cumbersome and as a user, you would expect that for a three-year ramped deal, the uplift specified on year 3 is applied on renewal to year 4.

This setting determines whether current, parent, or child assets of the current asset's account are displayed.

Enter comma separated values of Parents and/or Children. If empty, only context account assets are shown. Examples:

• parents
• parents,children

• Renew: Enables users to perform the Split and Renew asset action.
• Swap: Enables users to perform the Split and Swap asset action.

Enter comma-separated submenu actions that you want to display when the user clicks an action button on the Installed Products page. You can configure submenu actions only on the Change and Relate actions. The supported values are:

• Change:Configuration displays the Configuration submenu under the Change action. This submenu enables users to configure an asset line item.
• Change:Quantity displays the Quantity submenu under the Change action. This submenu enables users to initiate an action to add more licenses for an existing asset stream.
• Change:Split displays the Split submenu under the Change action. This submenu enables users to split an asset into multiple split lines.
• Change:Merge displays the Merge submenu under the Change action. This submenu enables users to merge multiple asset lines into a single asset.
• Relate:Component displays the Component submenu as a drop-down under the Relate action. This submenu enables users to relate an asset component with a service.