Example
Let us understand it with examples.
Step 1: Billing the legacy assets
Suppose you are a billing administrator of a company selling computer hardware with a TCV of $1000 for 10 billing terms. You have already invoiced the customer for $200 over a billing period of 2-months billing term and the remaining billable amount is $800, to be billed over 8 months. The legacy contract was started in 2018 but the last known major price or config happened on 7/20/21. So the asset's start date is 7/20/21. The first Billing Date is 11/20/0222.
Conga Billing creates nine billing schedules, BS-001 for the already billed amount in the legacy system with the Type field set to Informational and subsequent normal billing schedules for 8 months.
|
Billing Schedule ID |
Period Start Date |
Period End Date |
Fee Amount |
Ready for Invoice Date |
Type |
Status |
Legacy record? |
|---|---|---|---|---|---|---|---|
|
BS-001 |
7/20/2021 |
11/19/2022 |
$200.00 |
7/20/2021 |
Informational |
Invoiced |
TRUE |
|
BS-002 |
11/20/2022 |
12/19/2022 |
$100.00 |
11/20/2022 |
Contracted |
Pending Billing | |
|
BS-003 |
12/20/2022 |
1/19/2023 |
$100.00 |
12/20/2022 |
Contracted |
Pending Billing | |
|
BS-004 |
1/20/2023 |
2/19/2023 |
$100.00 |
1/20/2023 |
Contracted |
Pending Billing | |
|
BS-005 |
2/20/2023 |
3/19/2023 |
$100.00 |
2/20/2023 |
Contracted |
Pending Billing | |
|
BS-006 |
3/20/2023 |
4/19/2023 |
$100.00 |
3/20/2023 |
Contracted |
Pending Billing | |
|
BS-007 |
4/20/2023 |
5/19/2023 |
$100.00 |
4/20/2023 |
Contracted |
Pending Billing | |
|
BS-008 |
5/20/2023 |
6/19/2023 |
$100.00 |
5/20/2023 |
Contracted |
Pending Billing | |
|
BS-009 |
6/20/2023 |
7/19/2023 |
$100.00 |
6/20/2023 |
Contracted |
Pending Billing |
Step 2: Invoice the first 3 billing schedules
The remaining billable amount is updated to $500 after invoicing.
|
Billing Schedule ID |
Period Start Date |
Period End Date |
Fee Amount |
Ready for Invoice Date |
Type |
Status |
Legacy record? |
|---|---|---|---|---|---|---|---|
|
BS-001 |
7/20/2021 |
11/19/2022 |
$200.00 |
7/20/2021 |
Informational |
Invoiced |
TRUE |
|
BS-002 |
11/20/2022 |
12/19/2022 |
$100.00 |
11/20/2022 |
Contracted |
Invoiced | |
|
BS-003 |
12/20/2022 |
1/19/2023 |
$100.00 |
12/20/2022 |
Contracted |
Invoiced | |
|
BS-004 |
1/20/2023 |
2/19/2023 |
$100.00 |
1/20/2023 |
Contracted |
Invoiced | |
|
BS-005 |
2/20/2023 |
3/19/2023 |
$100.00 |
2/20/2023 |
Contracted |
Pending Billing | |
|
BS-006 |
3/20/2023 |
4/19/2023 |
$100.00 |
3/20/2023 |
Contracted |
Pending Billing | |
|
BS-007 |
4/20/2023 |
5/19/2023 |
$100.00 |
4/20/2023 |
Contracted |
Pending Billing | |
|
BS-008 |
5/20/2023 |
6/19/2023 |
$100.00 |
5/20/2023 |
Contracted |
Pending Billing | |
|
BS-009 |
6/20/2023 |
7/19/2023 |
$100.00 |
6/20/2023 |
Contracted |
Pending Billing |
Step 3: Credit and Rebill for the last invoiced month on 1/20/2023 or BS-004
Click Credit and Rebill. The remaining billable amount gets revised to $600 and the status of BS-004 reverts to Pending Billing.
|
Billing Schedule ID |
Period Start Date |
Period End Date |
Fee Amount |
Ready for Invoice Date |
Type |
Status |
Legacy record? |
|---|---|---|---|---|---|---|---|
|
BS-001 |
7/20/2021 |
11/19/2022 |
$200.00 |
7/20/2021 |
Informational |
Invoiced |
TRUE |
|
BS-002 |
11/20/2022 |
12/19/2022 |
$100.00 |
11/20/2022 |
Contracted |
Invoiced | |
|
BS-003 |
12/20/2022 |
1/19/2023 |
$100.00 |
12/20/2022 |
Contracted |
Invoiced | |
|
BS-004 |
1/20/2023 |
2/19/2023 |
$100.00 |
1/20/2023 |
Contracted |
Pending Billing | |
|
BS-005 |
2/20/2023 |
3/19/2023 |
$100.00 |
2/20/2023 |
Contracted |
Pending Billing | |
|
BS-006 |
3/20/2023 |
4/19/2023 |
$100.00 |
3/20/2023 |
Contracted |
Pending Billing | |
|
BS-007 |
4/20/2023 |
5/19/2023 |
$100.00 |
4/20/2023 |
Contracted |
Pending Billing | |
|
BS-008 |
5/20/2023 |
6/19/2023 |
$100.00 |
5/20/2023 |
Contracted |
Pending Billing | |
|
BS-009 |
6/20/2023 |
7/19/2023 |
$100.00 |
6/20/2023 |
Contracted |
Pending Billing |
