Conga Product Documentation

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Use Case: Approval Workflow for Contract Requests

A contract request can be automatically or manually approved. This use case explains how you can configure an approval flow for automatic or manual approval of contract requests.

  1. Log in to the Conga Platform as an admin user.
  2. Click the App Launcher () icon from the top-left corner, then Shared Apps > Approvals.
  3. Click Create.
    The New Approval window appears.
  4. Update the following fields.
    1. Process Name: Enter the process name.
    2. Object Type: Select Contract Request from the drop-down list.
    3. (Optional) Description: Enter the description.
    4. Click Save.
    This leads to the Approval Flows page where you can configure the steps.
  5. Click within the Step Name text box or click the Plus icon () to create steps.
    This raises the CREATE NEW STEP window.
  6. Enter the following details.
    1. Step Name: Enter a step name.
    2. Step Type: Select a step type from the drop-down list.
    3. Assignee Type: Select an assignee type from the drop-down list.
    4. Assignee: Search and select the assignee.
    5. Step Auto-Complete: Enable this button for auto-approval.
      Tip: You can set up a manual approval workflow by disabling the Step Auto-Complete toggle.
  7. Click Create.
    A new step for auto-approval is created.
  8. Click the More icon () and select Add Condition. This raises the Add Condition window.
    1. Select Contract Reqeust Type from the Field drop-down list.
    2. Select Equals from the Operator drop-down list.
    3. Select NDA from the Value drop-down list.
    4. Click Save.
  9. Click Activate.
    The approval workflow is activated.
Once the approval workflow is activated, NDA contract requests that meet the specified conditions are automatically approved, streamlining the approval process.