Adding a Company Additional Form
A user with the Additional Forms Admin permission can design an additional company form that contains different types of fields, and then link the form to specific company types and groups so that users are prompted to capture additional information whenever they create a Company Profile that matches the types/groups specified in the form. The types of fields that can be added to an additional form include Text (256 characters or less), Long Text (up to 40 pages), Date, Number, Currency, Hyperlink, and GIS Geometry. However, the GIS Geometry field, which generates a map using location coordinates provided by the Additional Forms Admin, is only available in environments that have POST-GIS enabled on their database, and Conga Contracts will perform this service upon customer request.
An Additional Forms Admin can also add different types of field lists to an additional form, including a list that requires the user to make a single selection (combo list), or a list that allows the user to select more than one of the list items (multi-select list). Two of the lists in an additional form can be linked so that when a user makes a selection in one list, only the options for that selection display in the linked list. Another type of list that can be added to an additional form is a tree field, which allows a hierarchy to be set so that multiple levels of information can be captured.
The Person field is a special type of field, which includes all the functions that a user can hold in Conga Contracts. When this field is added to an additional form, and a user function is selected, the names of people who can perform this function display as selections in the list when the form is added to the appropriate Company, Contract, or Project Profile.
An Additional Forms Admin can make an additional form required so that users must complete the form and capture the requested information, or they can make the form optional, allowing users to provide the information, if available.
- A required form forces the Additional Forms screen to display when a new Company Profile is added, as well as redisplay in the Links section at the bottom of the screen every time the profile is opened, until a user completes the form and captures the required information. A Missing Required Additional Forms heading appears at the top of the Additional Forms screen and a required form displays with a pink background.
- An optional form associated with a profile is accessed by clicking on the Additional Forms link in a Company Profile.
An alternative to Additional Forms is the Additional Fields feature, which can be used to update the default Company Profile by adding fields to the Profile screen.
Adding a Field to an Additional Form
Adding a Tree Field
The tree field allows you to capture a hierarchy of information using a single field.
In the steps below, we are using a tree field to create the credit ratings used by three different credit rating agencies: Moody's, Standard & Poor's, and Fitch.