To get started with creating a new template in X-Author for Contracts Advanced, you must first define the basic properties of your template. 

To create a new Template

  1. Open Microsoft Word and launch the add-in.
  2. Log in to X-Author for Contracts Advanced.
  3. In the Contracts pane, click the Home button ( ) and select Templates.

  4. In the Templates pane, go to Start> Create New and enter the following details, (fields marked with an asterisk * are required fields)

    Field Name

    Description

    Name

    Enter the name of the template.

    Type

    Choose the template type from the Contract, Clause, and Supporting Document.

    Business Object

    Choose the business object for your template. This picklist is dependent on the value selected for Type.

    Contract Types

    From the picklist, you can select multiple contract types to associate with your template. The value of Contract Types decides which templates are available at the time of contract generation. If your template's contract type matches with the contract type of your contract record, you will see that template in the list of available templates at the time of document generation.

    Category

    Choose the category from the picklist. Template categories are defined by the administrator, in Conga CLM. This field is usually used by template administrators to categorize templates created by them for easy access.

    Subcategory

    The subcategory is a dependent field. Subcategories are populated-based on the value chosen for Category. The subcategories are defined by the administrator, in Conga CLM.

    Language 

    Choose the default template language from the picklist. The default languages available for the template are English, German, Spanish, French 

    Clause Behavior

    This option is only available if you select Clause as your Type. There are two selections available in this option:

    • Default
    • Delete Read-Only

    This option is not available for Alternate Clauses. If you select Default, the clause is set to Ready-Only. These clauses can be inserted into a template but are uneditable. 

    Locale

    Select the locale from the picklist. Locale allows you to define locale settings for number and currency precision, currency format, and date format. Locales can be system defaults or user-defined locales. You can configure custom locales in Contract Management. 

    Date Format

    Select an option from the picklist to choose the default format for all date fields in the template.

    Currency Format

    Select an option from the picklist to choose the format for all currency fields in the template. Choose "None" to only display currency field values in generated documents.

    • If "Currency Symbol" is selected, currency fields will be generated with no space between the symbol and field value.
    • If "ISO" is selected, currency fields will be generated with a space between the ISO code and the field value.

    Number Precision

    Select a number from 0-9 to define the precision for Number/Percent field values in the template. This allows you to define the number of digits to be displayed after the decimal (e.g., "2" if the Number/Percent field should display two digits following the decimal point).

    Currency Precision

    Select a number from 0-9 to define the precision for currency field values in the template. This allows you to define the number of digits to be displayed after the decimal in currency value (e.g., "2" if the currency field should display two digits following the decimal point).

    Keywords

    Enter comma-separated keywords to associate with the template. Keywords make it easier to search the templates.

    Next Revision Date

    Select the date for the next revision of the template.

    Description

    Enter the description for the template. Maximum of 255 characters (an error will be thrown if this limit is exceeded). Using this field, you can provide a detailed description of the template. 

    Guidance

    Enter guidance to help users determine the purpose of the template.

  5. Click Create to confirm the template properties.

The Work Tab is now enabled. You can now work with your template.