The Doc Clauses tab lists all clauses in the contract document. You can take the following actions on clauses from the Doc Clauses tab:

  • Navigate to a clause in the document
  • Mark a clause for deletion
  • Unmark a clause

To view a clause

  1. Open Microsoft Word and launch the X-Author for Contracts Advanced add-in.

  2. Log in to X-Author for Contracts and open the required contract document. For information on opening a contract document, see Opening a Contract Document. 

  3. In the Contracts pane, go to Work > Doc Clauses. If you do not see Doc Clauses under the Work tab, click the More button ( ) from the menu, and select Doc Clauses. The list of clauses inserted in the document is displayed. 

  4. Click the Filter icon () to expose drop-down menus that can help you to refine your search according to All Clauses Type, Modified Clauses, or Marked for Delete. 
    • The All Clauses filter displays all of your clauses.
    • The Modified Clauses filter only displays clauses you have modified.
    • The Marked for Delete filter only displays clauses you have marked for deletion. 
  5. Click on a clause name in the list. The document scrolls to highlight the selected clause in the contract document.
  • Sections and supporting documents do not display in the list of clauses if they contain a smart field.

  • Clauses and fields deleted by your keyboard will not included in the Marked for Delete filter.

Marking a Clause for Deletion

  1. Open Microsoft Word and launch the X-Author for Contracts Advanced add-in.

  2. Log in to X-Author for Contracts Advanced.

  3. In the Contracts pane, go to Work > Doc Clauses. All fields are displayed in a list in the order they appear in the document. Click the More icon() adjacent to the field in the Doc Fields pane and select Mark for Delete.
  4. Click Delete on the confirmation dialog that appears. The clause is marked with a strikethrough in the document pane to denote that it has been marked for deletion.
  5. Check-in the document and choose Reconcile. A new Microsoft Word instance of the contract document is opened. In this document, the deleted smart field will still be displayed with the same value, but the smart boundary of the field is removed. 

Unmarking a Clause

Unmarking a clause removes clause properties and returns the text to a static state. If you need to unmark a clause during the same session in which you marked it, you can use the Doc Clauses pane to remove clause properties. Note that, if you chose to replace the text with a clause from the library, you cannot choose to unmark the clause, it can only be deleted.

Prerequisites

Mark the static text in the contract document as a clause in the same session using Clause Library.

To unmark a clause

  1. Open Microsoft Word and launch the X-Author for Contracts Advanced add-in.

  2. Log in to X-Author for Contracts Advanced.

  3. In the Contracts pane, go to Work > Doc Clauses

  4. Search the clause using Search Clauses or select the clause from the Available Clauses list.

  5. Select the marked clause and click the More icon() adjacent to the clause name and click Unmark.

You will see a confirmation message and the clause will be removed from the available clauses list too. The clause will also lose the content control border after your Unmark it.

You delete a clause manually by pressing the Delete key in the keyboard. The clause is deleted immediately and will not be listed in the Doc Clauses list. But, the clause is available for reconciliation when you perform Preview Reconcile or final checking in of the document. A "Deleted" entry is recorded in the Contract Clause related list on the contract record in CLM.