You can create a billing plan using an already created billing plan template or you can directly create a billing plan.
Billing Plan using a Billing Plan Template
Follow these steps to create a Billing Plan:
- Open your Quote/Proposal page and go to the Billing Plan related list. Click New Billing Plan to create a Billing Plan.
Select a Billing Plan Template from the lookup.
- Because a plan is always associated to a proposal, you can create a plan only for products configured on that proposal. From the list of products, select product(s) for which you want to create a Billing Plan. You can filter products based on their Price Type: One-time and Recurring from Filter by Price Type picklist.
- Enter Billing Start Date and Billing End Date.
Number of Installments and Billing Method is auto-filled based on the template.
- Click Next.
Plan Item schedules are populated based on the selected template. Refer the section on Billing Plan Templates to understand how the schedule is created.
- Verify the dates and Save all changes.
Billing Plan without applying a Billing Plan Template
To create a new Fixed Billing Plan,
- Click New Billing Plan from the Quote/Proposal.
Select the products and provide the Billing Plan Details by entering values described in the following table:
Field Description Plan Name Enter a unique name for this Billing Plan. Consult your administrator for the naming convention that you are required to follow. Billing Method
Select from one of the following options:
- Percentage - To bill your customers a percentage of the total amount due at each installment.
- Amount - To bill your customers a specific amount for each installment.
- Split Evenly - To equally divide the Total Amount into the Number of Installments.
If you're upgrading the Billing package, you need to add the Split Evenly option manually to the Billing Method picklist on the Billing Plan object.
Select one of the following options:
- Full Term
You need to manually add the Full Term picklist value.
Go to Billing Plan Template custom object. Under Custom Fields & Relationships search for Plan Type field. Click Plan Type and scroll down to see the Picklist Values. Click New to add a new picklist value. Enter Full Term and click save.
Number of Installments Enter the number of billing schedules by which you want to divide the total amount due. Billing Start Date Enter the date you want to begin billing your customer for this order. This field is available only for Billing Plan type as Fixed. Billing End Date Enter the date you want to complete billing your customer for this order.This field is available only for Billing Plan type as Fixed. Description Enter an appropriate description of this Billing Plan for ease of use.
- Click Next.
For each Billing Plan Item, enter values described in the following table:FieldDescription
Plan Item Name Enter a unique name each Plan item. Amount/Percentage
Based on the selected Billing Method (Amount or Percentage) and Number of Installments, Apttus Billing Management automatically calculates and populates this value.
Period Start Date Enter the date when you want to start the billing for this specific Plan Item. Period End Date Enter the date when you want to complete the billing for this specific Plan Item. Ready for Invoice Date Enter the date when you want to generate the invoice for a Plan Item. Payment Term Lookup and select a predefined Payment Term. If You do not specify a payment term, the payment term specified on the quote is used. If a payment term is not specified on the quote, payment term specified on the account or account location is used. If no payment term is attached at the account or account, the payment term,'Due upon Receipt' is used.
The Amount/Percentage value of the last billing plan item is uneditable.
The Fixed Billing Plan is successfully created. You can go to the Quote/Proposal related list to see this Billing Plan.
Custom Percent Field
You can configure a custom field to calculate the value of Percentage and Amount till 10 decimal places. This helps in avoiding rounding errors. To configure the custom field,
- Create a custom field on Billing Plan Item object. with Data Type as Percent and Decimal Places as 10.
- Register the API name of the field under Billing System Properties in Custom Billing Plan Item Percent API Name field.
The API name of the custom field created on the Billing Plan Item object and the Billing Plan Template Item should be same.
To apply custom percentage field to existing billing plans, refer to Post-Installation Configurations in Billing Management Admin Guide.
Bundle and Option Products on the Billing Plan
The visibility of bundle and options product on the billing plan is driven by the Bundle Invoice Flag on the Product.
Bundle and options products are visible on the billing plan for any of the following configuration:
|Product Type||Bundle Invoice Level|
|Standalone Product/ Service||Bundle|
|Standalone Product/ Service||Blank|
Bundle and options products are not visible on the billing plan for any of the following configurations:
|Product Type||Bundle Invoice Level|
|Standalone Product/ Service||Detail|
For more details on product configuration, refer to Configuration for Bundle Products in Billing Management Admin Guide.