Conga Product Documentation

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Picklists

A picklist is a predefined set of values that users can select from when entering or updating data in a field in an object schema. Rather than typing free-form text, users choose from a pre-defined list of options, ensuring consistent data entry across the system. This not only improves data accuracy but also simplifies reporting, filtering, and validation processes. Picklists are especially useful in fields where only specific values are valid, such as status indicators, priority levels, or categories, helping to standardize inputs and reduce user errors.

Creating a Picklist

Create a picklist to store values for reuse in many objects' fields; for example, use the same set of values globally for priority picklists (Agreement Severity, Account Rating, Order Priority) in different objects. When creating a picklist or multipicklist field for an object, you can specify which picklist to use.
  1. Log in to the Conga Advantage Platform as an admin user.
  2. Click the App Launcher () icon from the top-left corner, then go to Admin Console > Schema Manager.
  3. Use basic search to locate the object you will update. Click the object name to open object details.
  4. Go to the Picklist tab and click Create New Picklist.
  5. Enter a name for the picklist. This value appears in the Picklist Name field when you create a new picklist field for an object.
    Note:

    The picklist name can only include alphanumeric characters and underscores. You can enter up to 52 characters in this field.

  6. Enter the display text and default value in the Display Text and Default Value fields. The display text can be anything that identifies the picklist option and will appear in the Default Value field as the default value. The value is the displayed value in the picklist.
  7. Order the picklist entries by entering a value in the Sequence field.
    Note:

    The picklist entry must have a unique value and sequence.

  8. Click the Add PickList Entry link to add more entries.
  9. Click Create.

Editing a Picklist

Editing the picklist means changing the list of predefined values linked to a field in an object schema. This may include adding new values, renaming existing ones (if allowed), disabling options that are no longer needed, or setting a new default value. Keeping picklists up to date helps ensure they reflect current business needs, terms, or workflows. For example, if a new status is added or an old category is no longer used, administrators can update the picklist without affecting existing records.
  1. Click the More () icon for the relevant picklist from the picklist list and select Edit.
  2. Edit the Display Text and Sequence fields.
  3. Enable or disable the Is Deprecated toggle to deprecate or un-deprecate the picklist entry.
    Note:

    The system does not allow deprecating picklist values that are used in dependent picklists.

  4. Click the Add PickList Entry link to add more entries.
  5. When you're done adding entries, click Save.

Renaming a Picklist

  • A picklist is created.

Renaming a picklist means changing its name to better match your current business terms or needs. This makes it easier for users to understand and use the picklist. You can only rename custom picklists, system picklists cannot be changed. Renaming does not change or remove any data linked to the picklist, so it is an easy way to update the name without affecting your data.
  1. Click the More () icon for the relevant picklist from the picklist list and select Rename.
    A Rename popup appears.
  2. Enter the new picklist name.
    Note:

    The picklist name can only include alphanumeric characters and underscores.

  3. Click Save.
The renamed picklist name is updated everywhere it is used in the system.

Deprecating a Picklist

Deprecating the picklist means phasing out a picklist that is no longer needed in the system. This typically involves removing it from active use, disabling it from selection, or marking it as deprecated in the configuration. Deprecation helps prevent users from selecting outdated or irrelevant options, keeping data clean and aligned with current business processes. While deprecated picklists remain in the system to preserve historical data, they are no longer available for new entries or updates.
  1. Choose a picklist from the list and enable its Deprecate toggle.
  2. Click Confirm.
    Note:

    The system does not allow deprecating picklist values that are used in dependent picklists.