Conga Product Documentation

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Splitting an Invoice by Criterion

Splitting an invoice by Criterion/Criteria is a method of dividing a source invoice into multiple new invoices based on a predefined field value or attribute configured on the invoice line items. The criteria-based split instructs the billing engine to automatically evaluate each invoice line item against the configured criterion and group or separate line items into distinct new invoices based on the value of that field. The criterion can be a fieldof Picklist, Boolean, Date, and Lookup type.
Note: You can split an invoice only when its status is Approved. The Split Invoice action is not available for invoices in any other status.
  1. From the invoice detail page, click Split Invoice.
    The Split Invoice page is displayed.
  2. From the Split By drop-down, select Criterion.
  3. In the Criterion Name field, select the criterion to split the invoice.
  4. Optionally, select Auto Approve Split Invoices to auto-approve the split invoices on creation.
  5. Uncheck the Generate Invoice Lines Summary checkbox if you do not want the split invoice to have an invoice line summary.
    Note:

    Generate Invoice Lines Summary checkbox is selected by default if the parent invoice already has an invoice line summary.

  6. Click Split Invoice.
    After the split is complete, a confirmation message is displayed. You are taken to the source invoice details page where you can view the split invoices.
The source invoice is split into new invoices. The source invoice status is updated to Distributed and its invoice line items are set to Canceled. The sum of total fee amount of all split invoices matches the total fee amount of the source invoice.