Example
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Asset already billed in the legacy system:Suppose you are a billing administrator of a company selling computer hardware and you have already invoiced the customer in the legacy system. The legacy in Conga should have details as mentioned below. The remaining billable amount should be 0.00 for this ALI.
Original Start Date
Start Date
End Date
Selling Frequency
Billing Frequency
Quantity
TCV
First Billing Date
7/20/2021
7/20/2021
7/19/2024
One Time
One Time
1
$5400
11/20/2022
Since the asset is already billed in the legacy system, Conga Billing creates one billing schedule with the Type as Informational and assigns the Status as Invoiced:
Billing Schedule ID
Period Start Date
Period End Date
Fee Amount
Type
Status
Legacy BS record?
BS-001
7/20/2021
7/19/2024
$5,400.00
Informational
Invoiced
TRUE
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Asset not billed in the legacy system: Suppose you are a billing administrator of a company selling computer hardware and you have not invoiced the customer in the legacy system. The legacy in Conga should have details as mentioned below. The “Remaining Billable Amount” should be equivalent to the ALI’s TCV (since it has not been invoiced yet).
Original Start Date
Start Date
End Date
First Billing Date
Selling Frequency
Billing Frequency
Quantity
TCV
Remaining Billable amount
9/20/2022
9/20/2022
7/19/2024
11/20/2022
One Time
One Time
1
$5400
$5400
Since the asset is not billed in the legacy system, Conga Billing creates one billing schedule with the Type as Contracted and assigns the Status as Pending Billing:
Billing Schedule ID
Period Start Date
Period End Date
Fee Amount
Type
Status
Legacy BS record?
BS-001
11/20/2022
7/19/2024
$5,400.00
Contracted
Pending Billing
By generating the schedules in either of the above methods, Conga Billing creates the billing schedules in accordance with the definition of the product.
