Conga Product Documentation

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Example 3: Cancelling Usage asset

Suppose you are a billing administrator of a company selling computer hardware 'Internet Plans’ and you have already invoiced the customer. The details are summarized in the following table:

Original Start Date

Start Date

End Date

First Billing Date

Selling Frequency

Billing Frequency

Selling Term

Quantity

TCV

Remaining Billable amount

7/20/2021

7/20/2021

2/19/2023

11/20/2022

Monthly

Monthly

3

1

$0.00

$0.00

You processed the Usage Input for a date say 11/20/2022, 11/21/2022, and 11/25/2022 which is in the range for period start date 11/20/2022 and period end date 12/19/2022, for a fee amount of $300, Billing will update the respective billing schedule accordingly, here it is BS-002. You have invoiced BS-002.

Billing Schedule ID

Period Start Date

Period End Date

Fee Amount

Ready for Invoice Date

Type

Status

Legacy BS record?

Billing Schedule ID

Period Start Date

Period End Date

Fee Amount

Ready for Invoice Date

Type

Status

Legacy BS record?

BS-001

7/20/2021

11/19/2022

$0.00

7/20/2021

Informational

Invoiced

TRUE

BS-002

11/20/2022

12/19/2022

$300.00

11/20/2022

Contracted

Invoiced

BS-003

12/20/2022

1/19/2023

$0.00

12/20/2022

Contracted

Pending Billing

BS-004

1/20/2023

2/19/2023

$0.00

1/20/2023

Contracted

Pending Billing

If you cancel the deal in the say on 11/30/2022, the status of the billing schedule will be as follows:

Billing Schedule ID

Period Start Date

Period End Date

Fee Amount

Type

Status

Is Superseded

Legacy BS record?

BS-001

7/20/2021

11/19/2022

$0.00

Informational

Invoiced

TRUE

BS-002

11/20/2022

12/19/2022

$300.00

Contracted

Invoiced

Yes

BS-003

12/20/2022

1/19/2023

$0.00

Contracted

Pending Billing

BS-004

1/20/2023

2/19/2023

$0.00

Contracted

Pending Billing

BS-005

11/20/2022

11/30/2022

$100

Contracted

Cancelled

BS-006

12/1/2022

12/19/2022

$-200

Contracted

Pending billing