Organizing Documents
You can organize you documents according to any underlying principle you choose. The following organizing schemes are suggested as best practices.
Organizing by Document Category
Top Folder
- "Vendor Agreements"
- "Customer Agreements"
- "Partner Agreements"
- "NDAs"
Subfolders
Create folders for each counterparty. This is helpful if you have multiple documents per counterparty.
- Region: For example, "North America", "Europe", "Southwest", "Pacific", "California"
- Market or vertical: For example, "SMB", "Enterprise", "Healthcare", "Manufacturing"
- Customer's first contract date: For example, 2018, pre-2010
Organizing by Business Unit or Acquisition
This approach is useful when dealing with subsidiaries or acquisitions.
Create a top folder for each business team or unit (for instance, subsidiary, acquired company, HR team, marketing group, etc.). Each business unit or team can then organize its folder structure as works for them (for example, by the document categories described above).
Organizing by Binder
Documents can be associated with a master agreement using Contract Binders. This feature ties documents together by association and enables contextual review and analysis of document metadata acquired by verified extraction. For more, see Organizing Documents with Contract Binders.
