Billing Schedules for Decremented and Merged Assets
When a Sales Representative decreases the quantity of an asset:
- If the billing schedule is "Pending Billing", Billing supersedes the old billing schedule and creates a new billing schedule for the remaining quantity.
- If the billing schedule is "Invoiced", Billing creates a negative billing schedule to refund the amount and creates a new billing schedule for the remaining quantity.
For more information on asset quantity decrement, see Managing Asset Decrement.
Use Case 1: Changing Billing Schedules in "Pending Billing" Status for a Decremented Asset
This use case describes how Billing supersedes the old billing schedule and creates a new billing schedule with the decremented quantity. Before the sales representative changes the asset quality, the billing schedule details are as follows:
Schedule |
Period Start Date |
Period End Date |
Quantity |
Status |
Fee Amount |
Type |
Is Superseded |
Ready for Invoice Date |
---|---|---|---|---|---|---|---|---|
BS1 |
1/1/2022 |
12/31/2022 |
4 |
Pending Billing |
USD 400.00 |
Contracted |
1/1/2023 |
After the Sales representative decreases the quantity from 4 to 3, the Cart page has the following details:
- Quantity = Negative quantity provided by you on the Change Quantity page
- Line Status = Decremented and Merged
- Net Price = Amount for the quantity decremented
On order activation, the decrement quantity updates into the existing asset. The asset line item has the following details:
- Asset Status = Activated
- Net Price = Amount for the remaining quantity after decrement
- Quantity = Remaining quantity after decrement
- Asset TCV = Reflects the right value
Billing Schedules are created as follows:
Schedule |
Period Start Date |
Period End Date |
Quantity |
Status |
Fee Amount |
Type |
Is Superseded |
Ready for Invoice Date |
---|---|---|---|---|---|---|---|---|
BS1 |
1/1/2022 |
12/31/2022 |
4 |
Superseded |
USD 400.00 |
Contracted |
Yes |
1/1/2023 |
BS2 |
1/1/2022 |
12/31/2022 |
3 |
Pending Billing |
USD 300.00 |
Contracted |
1/1/2023 |
Use Case 2: Changing Billing Schedules in "Invoiced" Status for a Decremented Asset
This use case describes how Billing creates a negative billing schedule to refund the amount for the decremented quantity. Before the sales representative changes the asset quality, the billing schedule details are as follows:
Schedule |
Period Start Date |
Period End Date |
Quantity |
Status |
Fee Amount |
Type |
Is Superseded |
---|---|---|---|---|---|---|---|
BS1 |
1/1/2022 |
12/31/2022 |
4 |
Invoiced |
USD 400.00 |
Contracted |
After the Sales representative decreases the quantity from 4 to 3, the Cart page has the following details:
- Quantity = Negative quantity provided by you on the Change Quantity page
- Line Status = Decremented and Merged
- Net Price = Amount for the quantity decremented
On order activation, the decrement quantity updates into the existing asset. The asset line item has the following details:
- Asset Status = Activated
- Net Price = Amount for the remaining quantity after decrement
- Quantity = Remaining quantity after decrement
- Asset TCV = Reflects the right value
Billing Schedules are created as follows:
Schedule |
Period Start Date |
Period End Date |
Quantity |
Status |
Fee Amount |
Type |
Is Superseded |
---|---|---|---|---|---|---|---|
BS1 |
1/1/2022 |
12/31/2022 |
4 |
Invoiced |
USD 400.00 |
Contracted |
Yes |
BS2 |
1/1/2022 |
12/31/2022 |
3 |
Pending Billing |
USD –100.00 |
Contracted |