Billing Management

This section lists terms and their definitions for the Billing Management application.

Account

Any organization, company or consumer that a user wants to track as a customer, partner, or competitor.

Billing Cycle Start

Any day on which you want to bill your customers. Billing schedules are aligned on the basis of the billing cycle start.

Billing Day of the Month

The day of the month on which you want to bill the customer.

Billing Frequency

Dictates how the total contract value is distributed and billed over time.

Billing Header

A placeholder to store the product and pricing information. It is generated after the order is activated and billing is initiated.

Billing Rule

Determines the date on which an invoice will be generated for a billing schedule.

Credit Memo

A Legal document that states the credit balance. It is issued to counterbalance current invoices or apply to future invoices.

Custom Invoice Numbering

Lets you customize your invoice numbering by adding dynamic prefixes and suffixes.

Custom Plans

Custom plans are used to customize the billing arrangement. Create a custom plan to bill a customer over certain periods throughout the year (term-based type) or on achieving a predefined milestone (Milestone type).

Delayed Usage

A functionality that allows you to process usage after the end of the contract.

Dunning Policy

The process of methodically communicating with customers to ensure the collection of accounts receivable. It is a formalized notification process to follow up and collect the money owed by the customer.

Evergreen Asset

An asset without an expiration date. The asset is billable forever until the subscription is cancelled (evergreen billing).

Invoice Run

A batch job for generating invoices in bulk.

Invoice Template

Used to generate an Invoice document.

Invoice

A list of products or services provided, with a statement of a sum due for each product or service sold.

Payment Term

An object used to calculate the invoice due date from the invoice date.

Preference

Preference captures the organizational policies or customer preferences to generate schedule records. It contains settings to decide generation of schedule records and computation of fee amounts.

Proration

How a billed amount is distributed over partial billing cycles.

Same Day Cancellation

An option to cancel an asset on the same day.

Schedule Details

The schedule details contain the granular data about the net amount for every billing period. The BSD reads the un-billed amount from the billing header and creates the records with Fee Amount. This information is rolled up to, and populated on the schedule records.

Schedule Records

The schedule records are a distribution of the net amount of a contract, based on the chosen billing frequency. Schedule records determine the actual fee amount that should be billed to the customer once or over a period of time. The actual fee amount is rolled up from the schedule details.

Split Invoice

You can split your customer's invoice into two or more invoices. Splitting an invoice is useful when your customers want to spread their payments across multiple invoices.

Related A/R Transactions

When any payment is made using any third-party payment solution, the payment detail (such as amount, mode, date and other information) is passed on to the Conga Billing Management system and registered as a Related A/R Transaction that corresponds to that transaction type.

Usage Input

An object used to record the usage quantity consumed within a specific duration.

Usage Rating Batch Size

A field that contains the numeric value of Usage Inputs to process per batch when rating the usage. The default value is 200.

Usage Schedule

Detailed usage rating information, including the current total rated quantity.

Wallet Manager

A custom button on the UI which allows you to manage funds in your wallet.

Conga Product Documentation

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