The Smart Data pane lists the fields and clauses (smart and read-only) in the order they appear in a document. A lock icon () on a field or clause in the Smart Data pane or on a document indicates that the field, clause, or document is read-only. Likewise, your cursor changing to () as you hover over a field or clause in a document also indicates that the field or clause is read-only. When you modify smart data, ensure that you do not enter an invalid value. You cannot publish the document if you enter an invalid value.
You can work with Smart Data based on the access mode defined for your user profile. For more information, see Working with Different UI Modes.
You can perform the following tasks on the Smart Data pane:
Click the Smart Data icon () to view the list of fields and clauses available in the document.
Enter a name, keyword, or description and click the Fields tab to view search results for fields or click the Clauses tab to view the search results for clauses in the document.
In the document:
Click within a smart field and the field is highlighted in Smart Data > Fields pane.
Click within a smart clause in the document and the clause is highlighted in the Smart Data > Clause pane.
Click within a date smart field and click the calendar icon () to view the date popup and change the date.
Click within a smart field with a picklist value and select the required value from the dropdown.
In the Fields tab:
Click a field name to go to the field in the document.
Click a table name to go to the table in the document.
Click a field within the table to go to the field in the document table.
In the Clauses tab:
Click a clause name to go to the clause in the document.
You can see a modified icon () beside the modified smart field or clause in the Smart Data pane when you modify a smart field or clause in the document.
You can see the Alternate tag beside the replaced clause.
You must accept or reject the changes to sync the values to the agreement record.
When you accept or reject the changes in the document, the modified icon is replaced with the info icon (). The values in the agreement record are updated when you publish the document.
If you do not accept or reject changes and select the With Redlines option while publishing the document, the changes are not updated in the agreement record and when you open the published document, you will see the modified icon () beside the modified smart field or clause in the Smart Data pane. For more information on how to accept or reject changes, see Accepting or Rejecting Suggestions in Documents.
